Time Management Tuesday
For the last few weeks we have been adding our Time Management Tuesday installments on our social media accounts. Our full and complete installments will be added here on a weekly basis. Enjoy!
Over the next eight weeks we will be presenting actionable ideas on how to help you better manage your time. From now until 2020 we will do our best to provide you with tools that can help you be unstoppable.
1.) Write Down Your Goals
Sitting down and putting pen to paper is the best way to do this. Forbes published an article on a study conducted by the Harvard MBA Program. Of the group, 3% had written goals with a plan to achieve said goals, 13% had goals in their minds without having written them down and 84% had no goals at all.
10 years after graduation the same group was surveyed. The 13% that had goals were earning twice as much as the 84% who had no goals.
The 3% who wrote down goals were earning 10x as much of the other 97% of the class.
Writing down your goals will help reduce the likelihood of failing them. The written goal is the start for your own roadmap to success. In thinking in these terms, without a map you’re wasting gas and, more importantly, time.
1.) Spend some time thinking about your goals. Let your mind explore all options.
2.) When you’re ready grab a notebook, grab a notepad, whatever you prefer and start writing them. Big goals, small goals, nothing is off limits. Make them as specific as possible. Leave plenty of space for writing between each goal.
3.) Set a deadline for each goal. Creating that urgency is important to keep the goals moving forward.
4.) Write out a 3 step process to achieve this goal underneath each one.
These are your goals and should be executed your way. Go out there and make that magic happen! Let us know how this has worked for you in the comments!
Next week we will be discussing prioritizing!
2.) Prioritizing Tasks
An entire day can be spent trying to figure out how to manage our time, which is the best way to waste a day. For this we suggest taking a play from the great Mark Twain and eat the frog first. Mark Twain was quoted saying, “if it’s your job to eat a frog, it’s best to do it first thing in the morning.” Another way to look at this, would we rather end our day eating shit sandwich or tap dancing through a cakewalk?
Last week we touched on the importance of writing down goals as opposed to just having them, or not having them at all. The same goes for writing down tasks for the day, big ones, small ones. Put those big ones on top and work our way down to freedom by way of the cakewalk. Hell, create a reward system, we all enjoy a good stick and carrot once in a while.
Another method of prioritizing is creating a matrix. Four boxes, each with a different designation; important, urgent, both or neither. This method helps us decide what to do now (important and urgent), what we need to plan for (important but not urgent), what we may be able to delegate (not important but urgent), and what we can disregard (not important, nor urgent).
The final method we are going over today is the ABCDE method. Unlike the matrix above, this method allows a little more freedom in choosing what is important. We assign each task a letter value and execute. A’s are very important and E’s are not, A’s and B’s get done first, D’s can be rescheduled at a later date if need be.
There are a multitude of methods you can use. You made it this far without needing to overthink every single step, the best way to get things done is to ...GET THINGS DONE. Action is the best course of action, one step in front of another.
Next week we will discuss segmenting.
3.) Segmenting The Day
Segmenting is dividing parts of the day to make better use of allotted time. Typically we can map out a day based on appointments, but this is more about segmenting minutes and hours to perform certain tasks. These segments allow us devote attention to each task we are performing. Putting a limit on the time we have for certain tasks motivates us to focus and execute.
Part of the success of segmenting comes from building momentum. Taking care of the big tasks and rolling onto the smaller ones are easier to perform with the right amount of momentum. While this has nothing to do with the structure of a segmentation, it has to do with the mentality of segmenting.
To find success in segmenting your day you’ll need to do start estimating how long certain tasks will take and begin implementing. Overestimating is ideal to start, more success to build upon. The other essential to find success with segmenting is committing. It’s not easy at first, but once we start generating the right results it will be easy to flow.
Is this something you’re ready to implement into your daily routine?
4.) Clutter Free Living
Today’s Time Management Tuesday we will go over the importance of decluttering your space. A messy work environment makes it challenging to get into a rhythm and flow for some. There are psychological impacts a workspace creates; whether these are positive or negative are in your control.
First and foremost, your desk tells the story of the person behind it. It provides a first impression to some, are you giving the right one? Does your workspace speak of an organized or messy individual? Is this person striving for success? Or is this person skating by? Whether it is a colleague, a boss, a client, or even yourself, how your workspace is seen will reinforce where you are in your life and in your career.
When we work within a clean work area we work within a state of confidence. Our organizational skills will help boost our confidence levels. Imagine your boss coming to your desk and asks for a file, a messy desk will hinder how quickly you can find that file. There is no need for looking this way in our workplace.
Thirdly, finding comfort within such a space can prove an unnecessary challenge. I’m sure that finding a workflow within a claustrophobic space is a difficult task. Remaining effective in an environment that is closing in on us is not ideal for maximum productivity.
Fourth, the simple task of keeping an organized workspace might be the spark needed the start the day. In a world of tasks and achievements, this one might be the one to jumpstart the day. Sometimes these small wins are the ones that help fuel the fire.
Fifthly, and filthily, a messy workspace can harbor germs and bacteria. Offices can quickly become immune system weakening environments, a messy workspace will contribute to this weakening. While antibacterial wipes can improve the chances of proper sanitation, keeping your workspace clear and organized will help.
Lastly, a cluttered desk will only promote a sensation of procrastination. Piles of files and papers can bring on an overwhelming feeling, which can often lead to pushing off the tasks at hand until a later time. The overwhelm and anxiety that comes with a lack of organization will fan the destructive fires of procrastination. So clean up and get moving!
We hope you enjoyed this week's installment of time management. Next week we will discuss when to use tech. How did this information help